When I Work vs 7shifts Pricing (2026)
How do these two stack up on price? Here's what each one costs, what you get, and where the value sits.
| When I Work | 7shifts | |
|---|---|---|
| Starts at | $2/mo | $44/mo |
| Number of plans | 2 | 4 |
| Free plan | — | |
| Free trial | ||
| Pricing model | per-seat | flat-rate |
Single location or schedule
- Employee Scheduling
- Time Tracking & Attendance
- Team Messaging
- Create schedules in minutes with Auto Scheduling
- Manage time-off requests and staff availability with ease
- Track attendance using the built-in time clock
- Message your team instantly without using personal numbers
- View standard labor reports and forecasts
- Integrate with payroll and point-of-sale (POS) systems
Multiple locations or schedules
- Employee Scheduling
- Time Tracking & Attendance
- Team Messaging
- Unlimited job sites, schedules, and locations
- Labor sharing between departments and locations
- Custom reporting and role permissions
- Multiple time zone management and shift coverage views
- Advanced privacy and data controls
Comp
- Basic scheduling
- One-way announcements
- Availability and time off requests
Essentials
- Advanced scheduling
- Team messaging and communication tools
- Basic time clocking
- Customizable permission settings
Pro
Popular- Track accruals and balances for PTO
- Labor compliance and labor cost tools
- Advanced time clocking tools
- Manager Log Book
Premium
- 7shifts Payroll
- Tip Management
- Task Management
- Permission templates for faster profile creation
- Advanced hourly labor forecast
- Advanced labor recommendations
- Advanced operational insights and reporting
- Employee Training
When I Work vs 7shifts FAQ
- Which one is cheaper?
- When I Work starts lower at $2/mo, compared to $44/mo for 7shifts.
- Can I use either one for free?
- 7shifts has a free plan. When I Work doesn't — though they do offer a free trial.
- How do they charge?
- Different approach here. When I Work uses per-seat pricing, while 7shifts goes with flat-rate. That changes the math depending on your team size and usage.
- Which one is a better deal?
- Depends on what you need. When I Work: At $2.50–$5.00/user/mo, When I Work is firmly in the budget-to-mid tier for workforce scheduling tools — undercutting platforms like Deputy or 7shifts at higher seat counts while targeting SMBs that don't need the full HR suite of something like Workforce.com. They're going after cost-conscious operators who want scheduling without enterprise complexity. 7shifts: They're mid-market — not the cheapest (free tools like basic Square scheduling exist) but well below enterprise workforce platforms. At $44.99–$149.99/location, they're squarely targeting independent restaurants and small chains who've outgrown pen-and-paper but can't justify an HCM suite.
Keep tabs on both.
We'll monitor pricing changes for When I Work and 7shifts and let you know when something moves.