When I Work vs 7shifts Pricing (2026)
How do these two stack up on price? Here's what each one costs, what you get, and where the value sits.
| When I Work | 7shifts | |
|---|---|---|
| Starts at | $2/mo | $44/mo |
| Number of plans | 2 | 4 |
| Free plan | — | |
| Free trial | ||
| Pricing model | per-seat | hybrid |
Single location or schedule
- Employee Scheduling
- Time Tracking & Attendance
- Team Messaging
Multiple locations or schedules
- Employee Scheduling
- Time Tracking & Attendance
- Team Messaging
Comp
- Basic scheduling
- One-way announcements
- Availability and time off requests
Essentials
- Advanced scheduling
- Team messaging and communication tools
- Basic time clocking
- Customizable permission settings
Pro
Popular- Track accruals and balances for PTO
- Labor compliance and labor cost tools
- Advanced time clocking tools
- Manager Log Book
Premium
- 7shifts Payroll
- Tip Management
- Task Management
- Permission templates for faster profile creation
- Advanced hourly labor forecast
- Advanced labor recommendations
- Advanced operational insights and reporting
- Employee Training (Coming soon)
When I Work vs 7shifts FAQ
- Which one is cheaper?
- When I Work starts lower at $2/mo, compared to $44/mo for 7shifts.
- Can I use either one for free?
- 7shifts has a free plan. When I Work doesn't — though they do offer a free trial.
- How do they charge?
- Different approach here. When I Work uses per-seat pricing, while 7shifts goes with hybrid. That changes the math depending on your team size and usage.
- Which one is a better deal?
- Depends on what you need. 7shifts: 7shifts sits mid-market in the restaurant workforce management space — pricier than bare-bones scheduling apps but cheaper than enterprise WFM suites like Workday or UKG. They're clearly chasing independent and small-chain restaurant operators who've outgrown spreadsheets but don't need enterprise HR infrastructure.
Still deciding? See the best When I Work alternatives or the best 7shifts alternatives, ranked with verified pricing.
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