When I Work Pricing (2026)

Straight per-seat pricing, but the twist is the multiplier isn't feature-based — it's structural. You pay double per employee just for the privilege of having more than one location or schedule, which is an odd value metric since it's not tied to usage or capability, just business complexity.

From $2/mo 2 plans per-seat Free trial Best When I Work alternatives → When I Work's competitors →
Single location or schedule
$2/mo per seat
Multiple locations or schedules
$5/mo per seat
Verified Sep 20, 2026 Official pricing page

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When I Work has changed its pricing 1 time since we started watching. Last change Aug 23, 2026.

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Screenshot of When I Work's pricing page showing its plans and prices
Their pricing page, captured Sep 20, 2026

Single location or schedule

$2/mo per seat
  • Employee Scheduling
  • Time Tracking & Attendance
  • Team Messaging

Multiple locations or schedules

$5/mo per seat
  • Employee Scheduling
  • Time Tracking & Attendance
  • Team Messaging

Does When I Work have a free plan?

No. There's no free-forever plan. There is a free trial that lasts 14 days, with no credit card required, and paid plans start at $2/mo.

Want free? 7shifts, Bonusly, and BreezyHR have free plans: see all When I Work alternatives →

AI Pricing Analysis

Pricing Model

Straight per-seat pricing, but the twist is the multiplier isn't feature-based — it's structural. You pay double per employee just for the privilege of having more than one location or schedule, which is an odd value metric since it's not tied to usage or capability, just business complexity.

Tier Strategy

The single-location tier is built for small single-site shops — cafes, retail stores, one restaurant. The moment you open a second location or need a separate schedule (think seasonal staff vs. core staff), you're forced into the 2x pricing tier whether or not you actually need more features. That's a structural upgrade trigger, not a usage-based one.

Competitive Positioning

At $2.50-$5.00 per seat, When I Work sits solidly in the budget-to-mid range of workforce scheduling tools, undercutting heavier platforms like Deputy or When I Work's own enterprise competitors. They're clearly chasing small multi-location businesses — restaurants, retail chains, gyms — that need scheduling but don't want to pay for a full HR suite.

Growth Lever

Growth is baked into business complexity, not feature gating — adding locations or separate schedules is the primary lever, since it literally doubles your per-seat cost. Beyond that, enterprise pricing being contact-only suggests they're saving custom deals and probably advanced features (integrations, reporting, support SLAs) for bigger accounts that get sales-assisted upsells.

Want the strategist's read on the live page? Read the AI teardown of When I Work's pricing page →

When I Work Pricing FAQ

How much does When I Work cost?
Paid plans start at $2/mo, going up to $5/mo for larger teams.
Is there a free plan?
No free plan. But there is a free trial, so you can test it out before paying.
Can I try it before paying?
Yes — there's a free trial that lasts 14 days. You don't need a credit card to start.
How does the pricing work?
Straight per-seat pricing, but the twist is the multiplier isn't feature-based — it's structural. You pay double per employee just for the privilege of having more than one location or schedule, which is an odd value metric since it's not tied to usage or capability, just business complexity.
Which plan makes sense for me?
The single-location tier is built for small single-site shops — cafes, retail stores, one restaurant. The moment you open a second location or need a separate schedule (think seasonal staff vs. core staff), you're forced into the 2x pricing tier whether or not you actually need more features. That's a structural upgrade trigger, not a usage-based one.

More HR pricing

All HR pricing →

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