Aplos vs Pilot Pricing (2026)
How do these two stack up on price? Here's what each one costs, what you get, and where the value sits.
| Aplos | Pilot | |
|---|---|---|
| Starts at | $79/mo | $99/mo |
| Number of plans | 4 | 3 |
| Free plan | — | — |
| Free trial | — | |
| Pricing model | hybrid | flat-rate |
Price is one row. To weigh the features too, use our feature comparison template →
Lite
- Includes 2 Users
- Balance Sheet By Fund
- Income Statement By Fund
- Bank Reconciliation
Core
- Includes 2 Users
- Basic Budgeting
Advanced
- Includes 3 Users
- Budgeting By Fund/Grant
Custom
Essentials
- Cash-basis bookkeeping using data from your bank and credit cards
- Standard chart of accounts
- Year-end package for your tax preparer
- Instant AI answers about past transactions and current cash flow, plus run scenarios to plan ahead
- Support through in-app messaging
Core
- US-based bookkeeper who handles, explains, and reviews your books
- Cash or accrual-basis bookkeeping that pulls from your bank, credit cards, payroll, AP, inventory, and payment platforms
- Bill management for up to 10 vendor bills per month
- Custom chart of accounts
- Reports on the 10th business day
- Support from your dedicated team in-app, email, and over the phone
Custom
- Keep your existing QuickBooks account and historical data
- Support for complex business structures
- Custom workflows and reporting
- Reports on the 6th business day
- Full accounts receivable
- Full accounts payable
- Payroll administration
- CFO advisory, financial planning, and fundraising support. Connect with your dedicated CFO in-app, by email, phone, or Slack
Aplos vs Pilot FAQ
- Which one is cheaper?
- Aplos starts lower at $79/mo, compared to $99/mo for Pilot.
- Can I use either one for free?
- Neither has a free plan. But Aplos offers a free trial.
- How do they charge?
- Different approach here. Aplos uses hybrid pricing, while Pilot goes with flat-rate. That changes the math depending on your team size and usage.
- Which one is a better deal?
- Depends on what you need. Aplos: Aplos sits in the affordable-but-not-cheapest lane of nonprofit accounting software — pricier than generic small-business tools like Wave, but notably less than heavyweight nonprofit ERPs like Blackbaud or Sage Intacct. They're clearly courting small-to-mid nonprofits and churches that need fund accounting without enterprise-level cost or complexity. Pilot: Pilot sits in the premium tier of startup bookkeeping services — well above DIY tools like QuickBooks or Xero, and priced to compete with Bench and Puzzle rather than freelance bookkeepers. They're clearly chasing venture-backed startups who'll trade cash for reliability and investor-ready financials.
Still deciding? See the best Aplos alternatives or the best Pilot alternatives, ranked with verified pricing.
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