CharlieHR vs When I Work Pricing (2026)
How do these two stack up on price? Here's what each one costs, what you get, and where the value sits.
| CharlieHR | When I Work | |
|---|---|---|
| Starts at | $5/mo | $2/mo |
| Number of plans | 1 | 2 |
| Free plan | — | — |
| Free trial | ||
| Pricing model | flat-rate | per-seat |
Charlie
- Onboarding
- Time off
- Performance reviews
- Employee engagement
- Perks & benefits
- Docs & employee data
Single location or schedule
- Employee Scheduling
- Time Tracking & Attendance
- Team Messaging
- Create schedules in minutes with Auto Scheduling
- Manage time-off requests and staff availability with ease
- Track attendance using the built-in time clock
- Message your team instantly without using personal numbers
- View standard labor reports and forecasts
- Integrate with payroll and point-of-sale (POS) systems
Multiple locations or schedules
- Employee Scheduling
- Time Tracking & Attendance
- Team Messaging
- Unlimited job sites, schedules, and locations
- Labor sharing between departments and locations
- Custom reporting and role permissions
- Multiple time zone management and shift coverage views
- Advanced privacy and data controls
CharlieHR vs When I Work FAQ
- Which one is cheaper?
- When I Work is the cheaper option, starting at $2/mo vs $5/mo for CharlieHR.
- Can I use either one for free?
- Neither has a free plan. But CharlieHR and When I Work offer a free trial.
- How do they charge?
- Different approach here. CharlieHR uses flat-rate pricing, while When I Work goes with per-seat. That changes the math depending on your team size and usage.
- Which one is a better deal?
- Depends on what you need. CharlieHR: At £20/month for up to 4 people (post-promo), Charlie is positioning as an affordable HR foundation for UK SMBs — cheaper than Rippling or BambooHR at small scale, but the promo is doing a lot of heavy lifting to make that first impression land. They're clearly going after the 'first proper HR tool' buyer, not teams already running sophisticated people ops. When I Work: At $2.50–$5.00/user/mo, When I Work is firmly in the budget-to-mid tier for workforce scheduling tools — undercutting platforms like Deputy or 7shifts at higher seat counts while targeting SMBs that don't need the full HR suite of something like Workforce.com. They're going after cost-conscious operators who want scheduling without enterprise complexity.
Still deciding? See the best CharlieHR alternatives or the best When I Work alternatives, ranked with verified pricing.
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