iLovePDF vs Capacities Pricing (2026)
How do these two stack up on price? Here's what each one costs, what you get, and where the value sits.
| iLovePDF pricing | Capacities pricing | |
|---|---|---|
| Starts at | $9/mo | $9/mo |
| Number of plans | 3 | 3 |
| Free plan | ||
| Free trial | — | |
| Pricing model | per-seat | flat-rate |
Price is one row. To weigh the features too, use our feature comparison template →
Basic
- Access to essential iLovePDF tools
- Limited document processing
Premium
Popular- Full access to all iLovePDF tools
- Unlimited document processing
- Access across Web, Mobile, and Desktop
- Digital Signatures
- Workflows
- Ad-free experience
- Priority customer support
- Regional file processing
- 2,000 AI Credits
Business
- All Premium features
- Custom contracts designed for scalability
- Dedicated Account Manager
- Single Sign On (SSO)
Capacities Basic
- Unlimited spaces, objects, and blocks
- Synchronization across all devices
- Unlimited custom object types
- Full support for import and export
- Save content from WhatsApp, Telegram, Twitter, or via email
- Grant others view-only access to notes
- Full-text search across all your content
- Offline support
- Media uploads up to 5 GB total, 100 MB per month afterwards
Capacities Pro
Popular- Task management
- AI assistant
- Calendar integrations
- Smart queries
- Task actions
- Related content
- Weblink analysis
- Image analysis
- Version History
- Smart Search
- Unlimited media uploads
- Formulas for tables
- Curated icon set
- Additional extensions (Raycast, Webhighlights, ...)
- API access
Capacities Believer
- Beta access to major new features
- Boost a product you love
- Support an independent team
iLovePDF vs Capacities FAQ
- Which one is cheaper?
- iLovePDF starts lower at $9/mo, compared to $9/mo for Capacities.
- Can I use either one for free?
- Both offer free plans, so you can try each without paying. Start with whichever fits your workflow better and upgrade when you hit the limits.
- How do they charge?
- Different approach here. iLovePDF uses per-seat pricing, while Capacities goes with flat-rate. That changes the math depending on your team size and usage.
- Which one is a better deal?
- Depends on what you need. iLovePDF: At $9/mo, they're squarely mid-market — not the rock-bottom free tools people use once and forget, but nowhere near the enterprise document platforms charging per-workflow. They're clearly optimizing to convert high-frequency individual users (students, freelancers, small biz admins) rather than compete for large enterprise contracts. Capacities: Sitting well below premium PKM tools like Notion or Craft at the higher tiers, Capacities is positioned as the affordable-but-serious option for people who want structured note-taking without enterprise pricing. They're chasing the Obsidian/Roam crowd who want more polish and built-in structure but still balk at paying more than $10-15/month.
Still deciding? See the best iLovePDF alternatives or the best Capacities alternatives, ranked with verified pricing.
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