Invoice Ninja vs Pilot Pricing (2026)
How do these two stack up on price? Here's what each one costs, what you get, and where the value sits.
| Invoice Ninja | Pilot | |
|---|---|---|
| Starts at | $14/mo | $99/mo |
| Number of plans | 4 | 3 |
| Free plan | — | |
| Free trial | — | — |
| Pricing model | hybrid | flat-rate |
Free
- 5 Clients + Unlimited Invoicing
- 4 Professional Invoice Templates
- Brand Invoices with Your Logo
- Accept Payments Online with a Click
- Auto-Billing & Recurring Invoices
- Product & Inventory Management
- Create Projects & Track Billable Time
- Kanban Boards for Projects
- Setup Vendors & Track Expenses
- Client-Side Invoice & Payment Portal
- Accept Deposits & Partial Payments
- Real-time Invoice PDF Preview
- Automatic Currency Conversions
Ninja Pro
Popular- Unlimited Clients & Invoices
- Remove "Created by Invoice Ninja"
- Email via Gmail, MSN & custom SMTP
- Branded URL: YourSite.invoicing.co
- 11 Professional Invoice Templates
- Fully Customize Invoice Designs
- API Integration with 3rd Party Apps
- Auto Late-Payment Reminder Emails
- Reports: Invoices, Expenses, P&L
- Bulk Email Invoices & Quotes
- Interlink 10 Companies with 1 Login
- Auto Sales Tax Calculation (US States)
- Client Group Settings
Enterprise
- Add Account Users (up to 100!)
- Set Access Permissions per User
- Attach Files to Emails & Client Portal
- Branded Portal: Billing.YourCompany.com
- Bank Account Sync (Yodlee / GoCardless)
- e-Invoicing & PEPPOL Network Access
- 250 PEPPOL credits included
- Lock Documents Until After Payment
- Client & Vendor Document Upload
Premium Business
- Developer Concierge
- Direct Priority Support
- Invoice Design Service
- Feature Request Priority
- Data Migration Assistance
- Custom Reports Built for You
Essentials
- Cash-basis bookkeeping using data from your bank and credit cards
- Standard chart of accounts
- Year-end package for your tax preparer
- Instant AI answers about past transactions and current cash flow, plus run scenarios to plan ahead
- Support through in-app messaging
Core
Popular- US-based bookkeeper who handles, explains, and reviews your books
- Cash or accrual-basis bookkeeping that pulls from your bank, credit cards, payroll, AP, inventory, and payment platforms
- Bill management for up to 10 vendor bills per month
- Custom chart of accounts
- Reports on the 10th business day
- Support from your dedicated team in-app, email, and over the phone
Custom
- Keep your existing QuickBooks account and historical data
- Support for complex business structures
- Custom workflows and reporting
- Reports on the 6th business day
- Full accounts receivable
- Full accounts payable
- Payroll administration
- CFO advisory, financial planning, and fundraising support. Connect with your dedicated CFO in-app, by email, phone, or Slack
Invoice Ninja vs Pilot FAQ
- Which one is cheaper?
- Invoice Ninja starts lower at $14/mo, compared to $99/mo for Pilot.
- Can I use either one for free?
- Invoice Ninja has a free plan. Pilot doesn't — you'll need to pay from day one.
- How do they charge?
- Different approach here. Invoice Ninja uses hybrid pricing, while Pilot goes with flat-rate. That changes the math depending on your team size and usage.
- Which one is a better deal?
- Depends on what you need. Invoice Ninja: At $14-18/mo entry pricing with a genuinely usable free tier, Invoice Ninja undercuts most invoicing/accounting SaaS competitors that charge $25-50/mo just to get started. They're clearly playing the budget-conscious freelancer and small-agency card, not chasing enterprise accounts that want white-glove service — though the custom Premium tier is a hedge to not leave that money on the table. Pilot: With no free plan or trial, Pilot isn't competing on accessibility — they're positioning as a premium, done-for-you service aimed at funded startups who'd rather pay a human-backed team than DIY in QuickBooks. The pre-revenue startup discount on Core is a tell: they want high-potential companies locked in early, before they can shop around on price.
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