Invoice Ninja vs QuickBooks Pricing (2026)
How do these two stack up on price? Here's what each one costs, what you get, and where the value sits.
| Invoice Ninja | QuickBooks | |
|---|---|---|
| Starts at | $14/mo | $38/mo |
| Number of plans | 4 | 5 |
| Free plan | ||
| Free trial | — | |
| Pricing model | hybrid | per-seat |
Price is one row. To weigh the features too, use our feature comparison template →
Free
- 5 Clients + Unlimited Invoicing
- 4 Professional Invoice Templates
- Brand Invoices with Your Logo
- Accept Payments Online with a Click
- Auto-Billing & Recurring Invoices
- Product & Inventory Management
- Create Projects & Track Billable Time
- Kanban Boards for Projects
- Setup Vendors & Track Expenses
- Client-Side Invoice & Payment Portal
- Accept Deposits & Partial Payments
- Real-time Invoice PDF Preview
- Automatic Currency Conversions
Ninja Pro
Popular- Unlimited Clients & Invoices
- Remove "Created by Invoice Ninja"
- Email via Gmail, MSN & custom SMTP
- Branded URL: YourSite.invoicing.co
- 11 Professional Invoice Templates
- Fully Customize Invoice Designs
- API Integration with 3rd Party Apps
- Auto Late-Payment Reminder Emails
- Reports: Invoices, Expenses, P&L
- Bulk Email Invoices & Quotes
- Interlink 10 Companies with 1 Login
- Auto Sales Tax Calculation (US States)
- Client Group Settings
Enterprise
- Add Account Users (up to 100!)
- Set Access Permissions per User
- Attach Files to Emails & Client Portal
- Branded Portal: Billing.YourCompany.com
- Bank Account Sync (Yodlee / GoCardless)
- e-Invoicing & PEPPOL Network Access
- 250 PEPPOL credits included
- Lock Documents Until After Payment
- Client & Vendor Document Upload
Premium Business
- Developer Concierge
- Direct Priority Support
- Invoice Design Service
- Feature Request Priority
- Data Migration Assistance
- Custom Reports Built for You
Free
- 1 user
- No accountant access
- Track income and expenses
- Send 2 invoices per month
- Run profit & loss report
- Connect 1 bank
- Chat support
Simple Start
- 1 user
- With access for 2 accountants
- Run general business reports
- Automated bookkeeping
- Invoice and get paid
- Automate bill pay with free ACH
Essentials
- 3 users
- With access for 2 accountants
- Run enhanced reports
- Add employee time to invoices
- Integrate third-party data into KPIs and dashboards
- Collect leads from a custom form on your website
Plus
Popular- 5 users
- With access for 2 accountants
- Run comprehensive reports
- Plan budgets
- Track project profitability
- Track and manage inventory
- Track classes and locations (40)
Advanced
- 25 users
- With access for 3 accountants
- Free 1099 e-filing and approval workflows with Bill Pay Elite**
- Construction financials solution
- Advanced project financials
- Customize user permissions and access
- Automate workflows
- Sync data with Excel
- Batch invoices and expenses
- Get priority support and training
Invoice Ninja vs QuickBooks FAQ
- Which one is cheaper?
- Invoice Ninja starts lower at $14/mo, compared to $38/mo for QuickBooks.
- Can I use either one for free?
- Both offer free plans, so you can try each without paying. Start with whichever fits your workflow better and upgrade when you hit the limits.
- How do they charge?
- Different approach here. Invoice Ninja uses hybrid pricing, while QuickBooks goes with per-seat. That changes the math depending on your team size and usage.
- Which one is a better deal?
- Depends on what you need. Invoice Ninja: At $14-18/mo entry pricing with a genuinely usable free tier, Invoice Ninja undercuts most invoicing/accounting SaaS competitors that charge $25-50/mo just to get started. They're clearly playing the budget-conscious freelancer and small-agency card, not chasing enterprise accounts that want white-glove service — though the custom Premium tier is a hedge to not leave that money on the table. QuickBooks: QuickBooks sits at the premium end of small-business accounting software, especially once you're past Simple Start — $85-140/mo is a big step up from competitors like Wave or even FreshBooks at similar tiers. They're leaning on brand trust and accountant ubiquity to justify the premium, targeting businesses that want the default choice their bookkeeper already knows.
Still deciding? See the best Invoice Ninja alternatives or the best QuickBooks alternatives, ranked with verified pricing.
Keep tabs on both.
We'll monitor pricing changes for Invoice Ninja and QuickBooks and let you know when something moves. See how competitor pricing monitoring works.