Smallpdf vs Capacities Pricing (2026)
How do these two stack up on price? Here's what each one costs, what you get, and where the value sits.
| Smallpdf pricing | Capacities pricing | |
|---|---|---|
| Starts at | $15/mo | $9/mo |
| Number of plans | 4 | 3 |
| Free plan | ||
| Free trial | ||
| Pricing model | hybrid | flat-rate |
Price is one row. To weigh the features too, use our feature comparison template →
Free
- 30+ document management tools
- Limited document downloads
- Limited mobile app access
Pro
Popular- Unlimited access to all 30+ tools
- Unlimited document downloads
- Edit Text, OCR, and more...
- Strong Compression
- Unlimited access to AI-powered tools
- Unlimited mobile app access
Team
- Special discounted pricing
- Priority customer support
- Centralized billing
- Member access management
Business
- Custom pricing
- Flexible payment options
- Dedicated customer support
Capacities Basic
- Unlimited spaces, objects, and blocks
- Synchronization across all devices
- Unlimited custom object types
- Full support for import and export
- Save content from WhatsApp, Telegram, Twitter, or via email
- Grant others view-only access to notes
- Full-text search across all your content
- Offline support
- Media uploads up to 5 GB total, 100 MB per month afterwards
Capacities Pro
Popular- Task management
- AI assistant
- Calendar integrations
- Smart queries
- Task actions
- Related content
- Weblink analysis
- Image analysis
- Version History
- Smart Search
- Unlimited media uploads
- Formulas for tables
- Curated icon set
- Additional extensions (Raycast, Webhighlights, ...)
- API access
Capacities Believer
- Beta access to major new features
- Boost a product you love
- Support an independent team
Smallpdf vs Capacities FAQ
- Which one is cheaper?
- Capacities is the cheaper option, starting at $9/mo vs $15/mo for Smallpdf.
- Can I use either one for free?
- Both offer free plans, so you can try each without paying. Start with whichever fits your workflow better and upgrade when you hit the limits.
- How do they charge?
- Different approach here. Smallpdf uses hybrid pricing, while Capacities goes with flat-rate. That changes the math depending on your team size and usage.
- Which one is a better deal?
- Depends on what you need. Smallpdf: Smallpdf sits mid-pack — pricier than bare-bones converters but cheaper than Adobe Acrobat's suite, and they're clearly going after Acrobat refugees who don't need the full enterprise toolkit. The Business tier being 'Custom' signals they're not trying to compete on price at the top end, just trying to keep enterprise deals flexible. Capacities: Sitting well below premium PKM tools like Notion or Craft at the higher tiers, Capacities is positioned as the affordable-but-serious option for people who want structured note-taking without enterprise pricing. They're chasing the Obsidian/Roam crowd who want more polish and built-in structure but still balk at paying more than $10-15/month.
Still deciding? See the best Smallpdf alternatives or the best Capacities alternatives, ranked with verified pricing.
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