7shifts vs When I Work Pricing (2026)
How do these two stack up on price? Here's what each one costs, what you get, and where the value sits.
| 7shifts pricing | When I Work pricing | |
|---|---|---|
| Starts at | $44/mo | $2/mo |
| Number of plans | 4 | 2 |
| Free plan | — | |
| Free trial | ||
| Pricing model | hybrid | per-seat |
Price is one row. To weigh the features too, use our feature comparison template →
Comp
- Basic scheduling
- One-way announcements
- Availability and time off requests
Essentials
- Advanced scheduling
- Team messaging and communication tools
- Basic time clocking
- Customizable permission settings
Pro
Popular- Track accruals and balances for PTO
- Labor compliance and labor cost tools
- Advanced time clocking tools
- Manager Log Book
Premium
- Tip Management
- Task Management
- 7shifts Payroll*
- Permission templates for faster profile creation
- Advanced hourly labor forecast
- Advanced labor recommendations
- Advanced operational insights and reporting
- Employee Training
Single location or schedule
- Employee Scheduling
- Time Tracking & Attendance
- Team Messaging
Multiple locations or schedules
- Employee Scheduling
- Time Tracking & Attendance
- Team Messaging
7shifts vs When I Work FAQ
- Which one is cheaper?
- When I Work is the cheaper option, starting at $2/mo vs $44/mo for 7shifts.
- Can I use either one for free?
- 7shifts has a free plan. When I Work doesn't — though they do offer a free trial.
- How do they charge?
- Different approach here. 7shifts uses hybrid pricing, while When I Work goes with per-seat. That changes the math depending on your team size and usage.
- Which one is a better deal?
- Depends on what you need. 7shifts: Sitting mid-market against the likes of When I Work and Homebase, 7shifts isn't the cheapest scheduling tool out there but it's clearly cheaper than enterprise workforce suites like Deputy's higher tiers or UKG. They're chasing restaurant operators specifically — not generic shift-work businesses — so the positioning leans on deep vertical features rather than being the low-price leader. When I Work: At $2.50-$5.00 per seat, When I Work sits solidly in the budget-to-mid range of workforce scheduling tools, undercutting heavier platforms like Deputy or When I Work's own enterprise competitors. They're clearly chasing small multi-location businesses — restaurants, retail chains, gyms — that need scheduling but don't want to pay for a full HR suite.
Still deciding? See the best 7shifts alternatives or the best When I Work alternatives, ranked with verified pricing.
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