7shifts vs When I Work Pricing (2026)
How do these two stack up on price? Here's what each one costs, what you get, and where the value sits.
| 7shifts | When I Work | |
|---|---|---|
| Starts at | $44/mo | $2/mo |
| Number of plans | 4 | 2 |
| Free plan | — | |
| Free trial | ||
| Pricing model | flat-rate | per-seat |
Comp
- Basic scheduling
- One-way announcements
- Availability and time off requests
Essentials
- Advanced scheduling
- Team messaging and communication tools
- Basic time clocking
- Customizable permission settings
Pro
Popular- Track accruals and balances for PTO
- Labor compliance and labor cost tools
- Advanced time clocking tools
- Manager Log Book
Premium
- 7shifts Payroll
- Tip Management
- Task Management
- Permission templates for faster profile creation
- Advanced hourly labor forecast
- Advanced labor recommendations
- Advanced operational insights and reporting
- Employee Training
Single location or schedule
- Employee Scheduling
- Time Tracking & Attendance
- Team Messaging
- Create schedules in minutes with Auto Scheduling
- Manage time-off requests and staff availability with ease
- Track attendance using the built-in time clock
- Message your team instantly without using personal numbers
- View standard labor reports and forecasts
- Integrate with payroll and point-of-sale (POS) systems
Multiple locations or schedules
- Employee Scheduling
- Time Tracking & Attendance
- Team Messaging
- Unlimited job sites, schedules, and locations
- Labor sharing between departments and locations
- Custom reporting and role permissions
- Multiple time zone management and shift coverage views
- Advanced privacy and data controls
7shifts vs When I Work FAQ
- Which one is cheaper?
- When I Work is the cheaper option, starting at $2/mo vs $44/mo for 7shifts.
- Can I use either one for free?
- 7shifts has a free plan. When I Work doesn't — though they do offer a free trial.
- How do they charge?
- Different approach here. 7shifts uses flat-rate pricing, while When I Work goes with per-seat. That changes the math depending on your team size and usage.
- Which one is a better deal?
- Depends on what you need. 7shifts: They're mid-market — not the cheapest (free tools like basic Square scheduling exist) but well below enterprise workforce platforms. At $44.99–$149.99/location, they're squarely targeting independent restaurants and small chains who've outgrown pen-and-paper but can't justify an HCM suite. When I Work: At $2.50–$5.00/user/mo, When I Work is firmly in the budget-to-mid tier for workforce scheduling tools — undercutting platforms like Deputy or 7shifts at higher seat counts while targeting SMBs that don't need the full HR suite of something like Workforce.com. They're going after cost-conscious operators who want scheduling without enterprise complexity.
Keep tabs on both.
We'll monitor pricing changes for 7shifts and When I Work and let you know when something moves.