Aplos vs QuickBooks Pricing (2026)
How do these two stack up on price? Here's what each one costs, what you get, and where the value sits.
| Aplos | QuickBooks | |
|---|---|---|
| Starts at | $79/mo | $38/mo |
| Number of plans | 4 | 5 |
| Free plan | — | |
| Free trial | ||
| Pricing model | flat-rate | per-seat |
Lite
- Income Statement By Fund
- Bank Reconciliation
Core
- Basic Budgeting
- Accounts Payable
Advanced
- Budgeting By Fund/Grant
- Budgeting By Department
Custom
- Income & Expense Allocations
Free
- Track income and expenses
- Send 2 invoices per month
- Run profit & loss report
- Connect 1 bank
- Chat support
Simple Start
- Intelligent onboarding with expert-guided setup (NEW)
- AI Chat for instant insights (BETA)
- Categorizes expenses
- Maximizes tax deductions (NEW)
- Handles the busywork (BETA)
- Run general business reports
- Automated bookkeeping
- Invoice and get paid
- Automate bill pay with free ACH
Essentials
- Annual books check-in with action plan (NEW)
- Cleans up your books, fast
- Creates invoices in bulk, automatically (BETA)
- Gets you paid faster
- Estimates quarterly payments
- Run enhanced reports
- Add employee time to invoices
- Integrate third-party data into KPIs and dashboards (NEW)
- Collect leads from a custom form on your website
Plus
Popular- Reconciles your books
- Transactions auto-categorized and verified (NEW)
- Surfaces profit & loss insights
- Chat to plan scenarios and save as budgets (BETA)
- Finds and fixes anomalies
- Catch discrepancies pre-filing
- Sources leads and follows up
- Run comprehensive reports
- Plan budgets
- Track project profitability
- Track and manage inventory
- Track classes and locations (40)
Advanced
- All your finances, connected (NEW)
- Built for your industry (NEW)
- Confident decisions start with cleaner books (NEW)
- Turn insights into action (NEW)
- Control who sees what
- Measure what matters
- Access top-tier support
- More value than the competition
Aplos vs QuickBooks FAQ
- Which one is cheaper?
- QuickBooks is the cheaper option, starting at $38/mo vs $79/mo for Aplos.
- Can I use either one for free?
- QuickBooks has a free plan. Aplos doesn't — though they do offer a free trial.
- How do they charge?
- Different approach here. Aplos uses flat-rate pricing, while QuickBooks goes with per-seat. That changes the math depending on your team size and usage.
- Which one is a better deal?
- Depends on what you need. Aplos: Aplos sits in the low-to-mid range for dedicated nonprofit accounting software, cheaper than heavyweight ERP-style tools but pricier than generic small-business accounting apps repurposed for nonprofits. They're clearly going after small-to-mid nonprofits who've outgrown QuickBooks-for-nonprofits hacks but don't need Blackbaud-level firepower. QuickBooks: QuickBooks sits mid-to-premium in the SMB accounting space — pricier than lean challengers like Wave or FreshBooks' entry tiers, but it's leaning on brand trust and accountant ubiquity rather than being the cheapest option. They're clearly chasing businesses that will eventually need integrations, payroll, and multi-user access, not the solo freelancer who'll churn to something cheaper.
Still deciding? See the best Aplos alternatives or the best QuickBooks alternatives, ranked with verified pricing.
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