BambooHR vs When I Work Pricing (2026)
How do these two stack up on price? Here's what each one costs, what you get, and where the value sits.
| BambooHR pricing | When I Work pricing | |
|---|---|---|
| Starts at | $10/mo | $2/mo |
| Number of plans | 3 | 2 |
| Free plan | — | — |
| Free trial | — | |
| Pricing model | per-seat | per-seat |
Price is one row. To weigh the features too, use our feature comparison template →
Core
- HR Data & Reporting
- Hiring & Onboarding
- Time Off & Benefits Tracking
- Employee Experience Tools
- HR Insights
- Compliance Intelligence
- Compliance Training: 1 Course
- On-Demand Pay
- AI Assistant
Pro
- Performance Management
- Employee Community
- Recognition & Rewards
- Compliance Training: 15 Courses
- Upgraded AI Assistant
Elite
Popular- Compensation Management
- Custom Dashboards & Analytics
- HR Benchmarks
- Premium Services
- Compliance Training: 300+ Courses
- Advanced AI Assistant
Single location or schedule
- Employee Scheduling
- Time Tracking & Attendance
- Team Messaging
Multiple locations or schedules
- Employee Scheduling
- Time Tracking & Attendance
- Team Messaging
BambooHR vs When I Work FAQ
- Which one is cheaper?
- When I Work is the cheaper option, starting at $2/mo vs $10/mo for BambooHR.
- Can I use either one for free?
- Neither has a free plan. But When I Work offers a free trial.
- How do they charge?
- Both use a per-seat model, so the comparison is straightforward — it comes down to features and limits at each price point.
- Which one is a better deal?
- Depends on what you need. BambooHR: At $10-25 per employee, BambooHR sits mid-market — pricier than bare-bones HRIS tools but well under enterprise suites like Workday or ADP's higher tiers. They're courting SMBs and growing mid-size companies that want a polished, all-in-one HR system without an enterprise sales cycle or custom quote. When I Work: At $2.50-$5.00 per seat, When I Work sits solidly in the budget-to-mid range of workforce scheduling tools, undercutting heavier platforms like Deputy or When I Work's own enterprise competitors. They're clearly chasing small multi-location businesses — restaurants, retail chains, gyms — that need scheduling but don't want to pay for a full HR suite.
Still deciding? See the best BambooHR alternatives or the best When I Work alternatives, ranked with verified pricing.
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