BreezyHR vs When I Work Pricing (2026)
How do these two stack up on price? Here's what each one costs, what you get, and where the value sits.
| BreezyHR | When I Work | |
|---|---|---|
| Starts at | $189/mo | $2/mo |
| Number of plans | 5 | 2 |
| Free plan | — | |
| Free trial | ||
| Pricing model | flat-rate | per-seat |
Bootstrap
- Unlimited Users
- 1 Active Pool or Position
- Unlimited Candidates
- Branded Career Site
- Distribute to 50+ Job Boards
- Privacy, Security, & GDPR Compliance
- Multi-Language Support
- World-class Resume Parsing
Startup
- Unlimited Positions
- Background Screening Integrations
- Candidate Automations
- Candidate Questionnaires
- Customizable Recruiting Pipelines
- EEOC / OFCCP Reporting
- Email & Calendar Integration
- iOS & Android Mobile Apps
- Interview Self-Scheduling
- Live Video Meetings
- Multi-factor Authentication
- Real-Time Analytics & Reporting
- Slack Integration
- Task Management
- Video Assessments
Growth
Popular- Automated Reference Checking
- Customizable Interview Guides
- Customizable Scorecards
- Employee Referrals
- eSignatures
- External Recruiter Support
- Hello 👋 Messenger
- Multiple Location for Positions
- Multiple Recruiting Pipelines
Business
- Advanced Questionnaires (Multi-Path)
- Assessment Integrations
- Candidate Comparison
- Candidate Nurture Campaigns
- Custom Roles & Permissions
- Department List
- HRIS Integrations
- Job Approvals
- Offer Approvals
- Offer Management
- Tag Locking
Custom Pro Plan
- Dedicated Account Manager
- API Access
- Advanced Reporting
- SSL enforcement on custom domains
- Data export/import
Single location or schedule
- Employee Scheduling
- Time Tracking & Attendance
- Team Messaging
- Create schedules in minutes with Auto Scheduling
- Manage time-off requests and staff availability with ease
- Track attendance using the built-in time clock
- Message your team instantly without using personal numbers
- View standard labor reports and forecasts
- Integrate with payroll and point-of-sale (POS) systems
Multiple locations or schedules
- Employee Scheduling
- Time Tracking & Attendance
- Team Messaging
- Unlimited job sites, schedules, and locations
- Labor sharing between departments and locations
- Custom reporting and role permissions
- Multiple time zone management and shift coverage views
- Advanced privacy and data controls
BreezyHR vs When I Work FAQ
- Which one is cheaper?
- When I Work is the cheaper option, starting at $2/mo vs $189/mo for BreezyHR.
- Can I use either one for free?
- BreezyHR has a free plan. When I Work doesn't — though they do offer a free trial.
- How do they charge?
- Different approach here. BreezyHR uses flat-rate pricing, while When I Work goes with per-seat. That changes the math depending on your team size and usage.
- Which one is a better deal?
- Depends on what you need. BreezyHR: They're mid-market priced — not as cheap as Freshteam or basic ATS tools, but well below Greenhouse or Lever at the enterprise end. The pitch is clearly aimed at SMBs and scaling startups who want a polished product without a five-figure contract. When I Work: At $2.50–$5.00/user/mo, When I Work is firmly in the budget-to-mid tier for workforce scheduling tools — undercutting platforms like Deputy or 7shifts at higher seat counts while targeting SMBs that don't need the full HR suite of something like Workforce.com. They're going after cost-conscious operators who want scheduling without enterprise complexity.
Still deciding? See the best BreezyHR alternatives or the best When I Work alternatives, ranked with verified pricing.
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