Expensify vs Quaderno Pricing (2026)
How do these two stack up on price? Here's what each one costs, what you get, and where the value sits.
| Expensify pricing | Quaderno pricing | |
|---|---|---|
| Starts at | $5/mo | $29/mo |
| Number of plans | 2 | 5 |
| Free plan | — | |
| Free trial | — | |
| Pricing model | per-seat | flat-rate |
Price is one row. To weigh the features too, use our feature comparison template →
Collect
Popular- Receipt scanning
- Reimbursements
- Corporate card management
- Expense and travel approvals
- Travel booking and rules
- QuickBooks/Xero integrations
- Chat on expenses, reports, and rooms
- AI and human support
- Unlimited SmartScans
- Distance tracking
- Expense approvals
- Third-party card feeds and reconciliation
- Expense categories and tags
- ACH reimbursement
- QuickBooks Online and Xero
- Delegated access
- In-product reporting
- NetSuite, Sage Intacct, and QuickBooks Desktop
- Certinia, Workday, Gusto and Zenefits
- Multiple expense approvers
- SAML/SSO
- Admin-enforced controls
- Custom insights and reporting
- Budgeting
- Unlimited cards
- Smart Limits
- Up to 2% cash back*
- Virtual cards
- Save up to 50% on Expensify
- Unlimited travel bookings
- Flights, hotels, cars, and rail
- Customizable travel rules
- Unlimited group policies
- Integrated with expense rules
- Trip approvals
- 24/7 travel support line
- Travel reporting
- 24/7 realtime chat with humans
- AI-driven alerts
- Account executive
- Account manager
- Quarterly business reviews
- Expense and report-level commenting
- Customized chat rooms
- Employee DMs
- Detailed audit history
- Invoice/bill scanning
- Digital address for processing
- Automated payments
- Invoice chat rooms for collaboration
Control
- Multiple approval flows
- Custom expense rules
- ERP integration (NetSuite, Sage Intacct)
- HR integrations with Workday/Certinia
- SAML/SSO
- Custom insights and reporting
- Budgeting
- Unlimited SmartScans
- Distance tracking
- Expense approvals
- Third-party card feeds and reconciliation
- Expense categories and tags
- ACH reimbursement
- QuickBooks Online and Xero
- Delegated access
- In-product reporting
- NetSuite, Sage Intacct, and QuickBooks Desktop
- Certinia, Workday, Gusto and Zenefits
- Multiple expense approvers
- Admin-enforced controls
- Unlimited cards
- Smart Limits
- Up to 2% cash back*
- Virtual cards
- Save up to 50% on Expensify
- Unlimited travel bookings
- Flights, hotels, cars, and rail
- Customizable travel rules
- Unlimited group policies
- Integrated with expense rules
- Trip approvals
- 24/7 travel support line
- Travel reporting
- 24/7 realtime chat with humans
- AI-driven alerts
- Account executive
- Account manager
- Quarterly business reviews
- Expense and report-level commenting
- Customized chat rooms
- Employee DMs
- Detailed audit history
- Invoice/bill scanning
- Digital address for processing
- Automated payments
- Invoice chat rooms for collaboration
Growth
- 2,500 transactions / month
- Unlimited users
- Unlimited jurisdictions
- Unlimited integrations
Business
Popular- 1,000 transactions / month
- Unlimited users
- Unlimited jurisdictions
- Unlimited integrations
Startup
- 250 transactions / month
- Unlimited users
- Unlimited jurisdictions
- Unlimited integrations
Hobby
- 25 transactions / month
- 1 user
- 1 jurisdiction
- 1 integration
Enterprise
Expensify vs Quaderno FAQ
- Which one is cheaper?
- Expensify starts lower at $5/mo, compared to $29/mo for Quaderno.
- Can I use either one for free?
- Expensify has a free plan. Quaderno doesn't — though they do offer a free trial.
- How do they charge?
- Different approach here. Expensify uses per-seat pricing, while Quaderno goes with flat-rate. That changes the math depending on your team size and usage.
- Which one is a better deal?
- Depends on what you need. Expensify: At $5-9 per active user, they're undercutting Concur and Certinia significantly while sitting in the same ballpark as Ramp and Brex — but those are card-first products. Expensify is going after mid-market finance teams that want a dedicated expense tool without enterprise pricing. Quaderno: At $29-$149/mo before hitting custom Enterprise pricing, Quaderno sits mid-market — pricier than bare-bones tax calculators but cheaper than full-blown enterprise tax compliance suites like Avalara. They're clearly chasing growing e-commerce and SaaS businesses that have outgrown manual tax tracking but aren't yet enterprise-scale.
Still deciding? See the best Expensify alternatives or the best Quaderno alternatives, ranked with verified pricing.
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