pdfFiller vs Capacities Pricing (2026)
How do these two stack up on price? Here's what each one costs, what you get, and where the value sits.
| pdfFiller pricing | Capacities pricing | |
|---|---|---|
| Starts at | $20/mo | $9/mo |
| Number of plans | 3 | 3 |
| Free plan | — | |
| Free trial | ||
| Pricing model | flat-rate | flat-rate |
Price is one row. To weigh the features too, use our feature comparison template →
Basic
- Edit, fill, draw, print, save, or fax
- Erase, highlight & re-write PDFs
- Merge, rearrange or add pages
- Convert PDFs to editable Word documents
- Access documents from anywhere
- Customer support within a day
- Get bank-level data security
- Use free Desktop application
- Receive faxes for $19.99/month
Plus
- Create reusable templates
- Add basic fillable fields
- Restore previous versions
- Smart document tags & folders
- Password protect documents
- Customer support within 30 min
- Host fillable forms online
- Use free iOS & Android applications
- Receive faxes for $14.99/month
Premium
Popular- Send documents out to be signed using signNow
- US Legal Forms Library
- Collect data with web forms
- Custom branding
- Manage users and permissions
- Instant chat customer support
- Collect payments
- Attachments
- Role-based advanced workflows
- Advanced recipient authentication
- Receive faxes for $9.99/month
Capacities Basic
- Unlimited spaces, objects, and blocks
- Synchronization across all devices
- Unlimited custom object types
- Full support for import and export
- Save content from WhatsApp, Telegram, Twitter, or via email
- Grant others view-only access to notes
- Full-text search across all your content
- Offline support
- Media uploads up to 5 GB total, 100 MB per month afterwards
Capacities Pro
Popular- Task management
- AI assistant
- Calendar integrations
- Smart queries
- Task actions
- Related content
- Weblink analysis
- Image analysis
- Version History
- Smart Search
- Unlimited media uploads
- Formulas for tables
- Curated icon set
- Additional extensions (Raycast, Webhighlights, ...)
- API access
Capacities Believer
- Beta access to major new features
- Boost a product you love
- Support an independent team
pdfFiller vs Capacities FAQ
- Which one is cheaper?
- Capacities is the cheaper option, starting at $9/mo vs $20/mo for pdfFiller.
- Can I use either one for free?
- Capacities has a free plan. pdfFiller doesn't — though they do offer a free trial.
- How do they charge?
- Both use a flat-rate model, so the comparison is straightforward — it comes down to features and limits at each price point.
- Which one is a better deal?
- Depends on what you need. pdfFiller: This sits mid-to-premium for document/PDF tools — pricier than lightweight PDF editors but cheaper than full e-signature platforms like DocuSign. They're clearly chasing teams that want PDF editing and e-signing in one tool without paying enterprise e-sign prices. Capacities: Sitting well below premium PKM tools like Notion or Craft at the higher tiers, Capacities is positioned as the affordable-but-serious option for people who want structured note-taking without enterprise pricing. They're chasing the Obsidian/Roam crowd who want more polish and built-in structure but still balk at paying more than $10-15/month.
Still deciding? See the best pdfFiller alternatives or the best Capacities alternatives, ranked with verified pricing.
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