Capacities vs Todoist Pricing (2026)
How do these two stack up on price? Here's what each one costs, what you get, and where the value sits.
| Capacities | Todoist | |
|---|---|---|
| Starts at | $9/mo | $5/mo |
| Number of plans | 3 | 3 |
| Free plan | ||
| Free trial | — | |
| Pricing model | flat-rate | per-seat |
Capacities Basic
- Unlimited spaces, objects, and blocks
- Synchronization across all devices
- Unlimited custom object types
- Full support for import and export
- Save content from WhatsApp, Telegram, Twitter, or via email
- Grant others view-only access to notes
- Full-text search across all your content
- Offline support
- Media uploads up to 5 GB total, 100 MB per month afterwards
Capacities Pro
Popular- Task management
- AI assistant
- Calendar integrations
- Smart queries
- Task actions
- Related content
- Smart Search
- Unlimited media uploads
- Formulas for tables
- Curated icon set
- Additional extensions (Raycast, Webhighlights, ...)
- API access
Capacities Believer
- Beta access to major new features
- Boost a product you love
- Support an independent team
Beginner
- 5 personal projects
- Smart Quick Add
- Task reminders
- Flexible list & board layouts
- 3 filter views
- 1 week activity history
- Integrate email, calendar, and more
- Ramble
Pro
Popular- 300 personal projects
- Calendar layout
- Task duration
- Custom task reminders
- 150 filter views
- Full reporting history
- Task Assist
- Deadlines
- Unlimited Ramble
Business
- A shared team workspace
- Up to 500 team projects
- Calendar layout for team projects
- Granular team activity logs
- Shared templates
- 1000 team members & guests
- Team project folders
- Team roles & permissions
- Centralized team billing
Capacities vs Todoist FAQ
- Which one is cheaper?
- Todoist is the cheaper option, starting at $5/mo vs $9/mo for Capacities.
- Can I use either one for free?
- Both offer free plans, so you can try each without paying. Start with whichever fits your workflow better and upgrade when you hit the limits.
- How do they charge?
- Different approach here. Capacities uses flat-rate pricing, while Todoist goes with per-seat. That changes the math depending on your team size and usage.
- Which one is a better deal?
- Depends on what you need. Capacities: At under $13/month even on the top tier, Capacities is priced well below Notion or Coda for anyone comparing PKM tools, positioning itself as the budget-friendly option for individuals rather than a tool chasing enterprise budgets. They're clearly going after solo knowledge workers and note-taking nerds, not teams with procurement departments. Todoist: Todoist is firmly in the 'affordable but not free' camp — undercutting Asana and Monday.com significantly while sitting above pure free tools like TickTick's free tier. They're going after individuals and small teams who find Asana overkill and want something polished without enterprise pricing baggage.
Still deciding? See the best Capacities alternatives or the best Todoist alternatives, ranked with verified pricing.
Keep tabs on both.
We'll monitor pricing changes for Capacities and Todoist and let you know when something moves.