Todoist Pricing (2026)
Straight per-seat pricing with no usage or task caps — you're paying per user per month for access to collaboration and admin features, not for how much you actually use the tool. The $5/$8 spread is small enough that Todoist is clearly betting on volume of seats, not squeezing more dollars per user.
- Beginner
- $0/mo per seat
- Pro Popular
- $5/mo per seat
- Business
- $8/mo per seat
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Beginner
- 5 personal projects
- Smart Quick Add
- Task reminders
- Flexible list & board layouts
- 3 filter views
- 1 week activity history
- Integrate email, calendar, and more
- Ramble
Pro
Popular- 300 personal projects
- Calendar layout
- Task duration
- Custom task reminders
- 150 filter views
- Full reporting history
- Task Assist
- Deadlines
- Unlimited Ramble
Business
- A shared team workspace
- Up to 500 team projects
- Calendar layout for team projects
- Granular team activity logs
- Shared templates
Does Todoist have a free plan?
Yes: the Beginner plan is free forever, not a time-limited trial. When you outgrow it, paid plans start at $5/mo.
What the free plan includes
- 5 personal projects
- Smart Quick Add
- Task reminders
- Flexible list & board layouts
- 3 filter views
- 1 week activity history
- Integrate email, calendar, and more
- Ramble
AI Pricing Analysis
Pricing Model
Straight per-seat pricing with no usage or task caps — you're paying per user per month for access to collaboration and admin features, not for how much you actually use the tool. The $5/$8 spread is small enough that Todoist is clearly betting on volume of seats, not squeezing more dollars per user.
Tier Strategy
Beginner is the solo-user hook — free forever, decent for personal task management but capped on projects and collaborators. Pro is where individuals who've outgrown the basics land, unlocking reminders, labels, and more active projects. Business kicks in the moment a team needs shared workspaces, admin controls, or centralized billing — the upgrade trigger is collaboration, not personal productivity needs.
Competitive Positioning
At $5-$8/seat, Todoist undercuts most PM tools like Asana or Monday that charge $10-$25+ per seat, positioning itself as the affordable, no-frills option for teams that just want task management without the bloat. They're clearly chasing budget-conscious teams and prosumers who'd otherwise churn to a free tool rather than pay premium PM software prices.
Growth Lever
Expansion is seat-driven first, feature-driven second — once a team's on Business, more hires mean more seats, full stop. The real lever pulling people off the free plan is collaboration limits (Beginner caps active projects and collaborators hard), so any team scaling past a handful of people gets forced into Pro or Business just to keep working together.
Want the strategist's read on the live page? Read the AI teardown of Todoist's pricing page →
Todoist Pricing FAQ
- How much does Todoist cost?
- Paid plans start at $5/mo, going up to $8/mo for larger teams. You can get started on the free plan before committing.
- Is there a free plan?
- Yes. The "Beginner" plan is free forever, not just a trial. You get 5 personal projects, smart quick add, task reminders — plus 5 more features. It's enough to evaluate the product before upgrading.
- Can I try it before paying?
- There's no trial per se, but the free plan lets you use the product indefinitely with some limits.
- How does the pricing work?
- Straight per-seat pricing with no usage or task caps — you're paying per user per month for access to collaboration and admin features, not for how much you actually use the tool. The $5/$8 spread is small enough that Todoist is clearly betting on volume of seats, not squeezing more dollars per user.
- Is there a discount for annual billing?
- Save 20% with yearly billing.
- Which plan makes sense for me?
- Beginner is the solo-user hook — free forever, decent for personal task management but capped on projects and collaborators. Pro is where individuals who've outgrown the basics land, unlocking reminders, labels, and more active projects. Business kicks in the moment a team needs shared workspaces, admin controls, or centralized billing — the upgrade trigger is collaboration, not personal productivity needs.
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Comparing Todoist to something specific? Try Todoist vs Trello, Todoist vs Asana, or Todoist vs Akiflow. Or see the best Todoist alternatives, ranked.
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