Productivity Software Pricing (2026)
What 20 productivity tools actually charge, taken from their own pricing pages and re-checked as they change. Cheapest first.
Pricing verified Sep 29, 2026
Prices here change. You'll hear about it.
Outmano watches pricing, features, roadmaps and reviews across your market, then sends one weekly brief: what changed, and what it means for you.
Productivity pricing at a glance
| Product | Entry price | Plans | Free plan | Free trial |
|---|---|---|---|---|
| TickTick | $4/mo | 2 | Yes | No |
| Obsidian | $5/mo | 4 | Yes | No |
| Todoist | $5/mo | 3 | Yes | No |
| Any.do | $5/mo | 1 | No | No |
| Craft | $8/mo | 4 | Yes | No |
| Raycast | $8/mo | 4 | Yes | Yes |
| Evernote | $8/mo | 5 | Yes | Yes |
| Roam Research | $8/mo | 2 | No | Yes |
| Mem | $9/mo | 4 | Yes | No |
| iLovePDF | $9/mo | 3 | Yes | No |
| Capacities | $9/mo | 3 | Yes | Yes |
| Notion | $10/mo | 4 | Yes | Yes |
| Reclaim.ai | $10/mo | 3 | Yes | Yes |
| Reflect | $10/mo | 1 | No | Yes |
| Coda | $15/mo | 4 | Yes | No |
| Smallpdf | $15/mo | 4 | Yes | Yes |
| Akiflow | $19/mo | 2 | No | Yes |
| Motion | $19/mo | 2 | No | Yes |
| pdfFiller | $20/mo | 3 | No | Yes |
| Foxit | $129/mo | 2 | No | Yes |
Every productivity tool we track, cheapest first
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TickTick
To-do list and calendar in one.
At $4.17/month, TickTick undercuts Todoist and Things 3 by a wide margin, positioning itself as the budget-friendly option for people who want premium features without premium pricing. They're clearly going after price-sensitive individuals comparing across to-do apps, not teams evaluating collaboration suites.
Plans: Free $0/mo · Premium $4/mo
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Obsidian
Private notes on local Markdown.
Obsidian undercuts nearly every note-taking competitor (Notion, Evernote, Roam) by giving away the full-featured app with zero note limits, then charging a la carte for the boring infrastructure pieces most tools bundle into a subscription. They're clearly optimizing to win power users and privacy-conscious folks who want local-first storage, not enterprises looking for an all-in-one platform.
Plans: Sync $5/mo · Publish $10/mo · Catalyst Contact Sales · Commercial Contact Sales
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Todoist
Task manager and to-do list.
At $5-$8/seat, Todoist undercuts most PM tools like Asana or Monday that charge $10-$25+ per seat, positioning itself as the affordable, no-frills option for teams that just want task management without the bloat. They're clearly chasing budget-conscious teams and prosumers who'd otherwise churn to a free tool rather than pay premium PM software prices.
Plans: Beginner $0/mo per seat · Pro $5/mo per seat · Business $8/mo per seat
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Any.do
To-do lists, reminders, and planning.
At $2.99-$5.99/mo, Any.do sits in the budget-to-mid tier of task management, well below Todoist's higher tiers or Asana/ClickUp's per-seat pricing — this is a consumer/prosumer play, not a team-tool land grab. No free plan is a risky bet in a category where Todoist and TickTick both offer generous free tiers to hook users first.
Plans: Premium $5/mo
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Craft
Beautiful docs and notes.
At $8/mo for Plus, Craft undercuts Notion and other all-in-one doc tools that push $10-15/mo for comparable individual plans, positioning itself as the budget-friendly option for solo users and small teams who don't need heavyweight collaboration infrastructure. It's clearly chasing individual creators and small teams priced out of enterprise-y competitors, not trying to win large orgs.
Plans: Free $0/mo · Plus $8/mo · Family $15/mo · Team $50/mo
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Raycast
Extendable launcher for makers.
At $8-12/mo, Raycast undercuts bloated productivity suites and positions itself as the affordable, developer-friendly alternative to things like Alfred (one-time fee, less AI) or heavier team tools that charge $15-20+/seat. They're clearly chasing individual devs and small technical teams first, using price as a wedge before expanding into enterprise.
Plans: Raycast Free $0/mo · Raycast Pro $8/mo · Teams Pro $12/mo · Raycast for Enterprise Contact Sales
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Evernote
Note-taking and organization.
At $8.25–$20.83/mo, Evernote sits mid-pack — pricier than bare-bones note apps like Google Keep (free) but cheaper than all-in-one workspace tools like Notion or ClickUp once you factor in team features. They're clearly playing to individuals and small teams who want a mature, focused notes tool rather than a sprawling productivity suite.
Plans: Free $0/mo · Starter $8/mo · Flexible $10/mo · Advanced $20/mo · Enterprise Contact Sales
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Roam Research
Networked thought for researchers.
At $15/month, Roam sits at the premium end compared to Notion or Obsidian, which offer free tiers and cheaper paid plans with more polish and team features. They're clearly not chasing price-sensitive teams — they're banking on a cult following of PKM (personal knowledge management) power users who'll pay a premium for the bidirectional-linking workflow they can't easily replicate elsewhere.
Plans: Believer $8/mo · Pro $15/mo
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Mem
AI notes that organize themselves.
At $29-49/mo for the core paid tiers, Mem sits mid-to-premium compared to bare-bones note apps like Notion or Obsidian, but it's positioning itself against AI-native tools rather than traditional note-taking software. They're chasing knowledge workers who want an AI assistant baked into their notes, not just cheap storage.
Plans: Mem $0/mo · Mem Plus $9/mo · Mem Pro $29/mo · Mem Pro 2× $49/mo
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iLovePDF
Online PDF tools for everyone.
At $9/mo, they're squarely mid-market — not the rock-bottom free tools people use once and forget, but nowhere near the enterprise document platforms charging per-workflow. They're clearly optimizing to convert high-frequency individual users (students, freelancers, small biz admins) rather than compete for large enterprise contracts.
Plans: Basic $0/mo per seat · Premium $9/mo per seat · Business Contact Sales
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Capacities
Object-based note-taking studio.
Sitting well below premium PKM tools like Notion or Craft at the higher tiers, Capacities is positioned as the affordable-but-serious option for people who want structured note-taking without enterprise pricing. They're chasing the Obsidian/Roam crowd who want more polish and built-in structure but still balk at paying more than $10-15/month.
Plans: Capacities Basic $0/mo · Capacities Pro $9/mo · Capacities Believer $12/mo
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Notion
All-in-one workspace for notes, docs, and projects.
Notion sits mid-pack against Confluence, Coda, and ClickUp — cheaper than most 'true' enterprise wiki tools but pricier than bare-bones note apps, positioning itself as the all-in-one workspace that replaces three or four point solutions. The free tier and generous individual use case are clearly aimed at winning users bottom-up before IT ever signs a contract.
Plans: Free $0/mo per seat · Plus $10/mo per seat · Business $20/mo per seat · Enterprise Contact Sales
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Reclaim.ai
AI scheduling for busy calendars.
Reclaim sits cheap relative to full-blown scheduling/PM suites — $15/mo tops out well below tools like Motion or Clockwise's higher tiers — positioning itself as the budget-friendly AI scheduling layer you bolt onto Google Calendar rather than a standalone platform you rebuild your workflow around.
Plans: Lite $0/mo per seat · Starter $10/mo per seat · Business $15/mo per seat
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Reflect
Fast networked note-taking.
At $10/month flat, Reflect undercuts most team-oriented knowledge tools (Notion, Coda, etc.) that charge per-seat and scale into the $15-20+ range fast. It reads as a prosumer/individual play — cheap enough for a single power user to expense without asking permission, not built to win enterprise deals.
Plans: Reflect $10/mo
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Coda
Docs that bring together words, data, and teams.
Coda sits mid-to-premium compared to plain doc tools like Notion, but it's positioned as a cheaper alternative to stitching together a wiki, spreadsheet, and PM tool separately. They're chasing teams who've outgrown static docs and are evaluating whether to consolidate tools into one workspace rather than adding another point solution.
Plans: Free $0/mo per seat · Pro $15/mo per seat · Business $40/mo per seat · Enterprise Contact Sales
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Smallpdf
Every PDF tool you need.
Smallpdf sits mid-pack — pricier than bare-bones converters but cheaper than Adobe Acrobat's suite, and they're clearly going after Acrobat refugees who don't need the full enterprise toolkit. The Business tier being 'Custom' signals they're not trying to compete on price at the top end, just trying to keep enterprise deals flexible.
Plans: Free $0/mo · Pro $15/mo · Team $30/mo · Business Contact Sales
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Akiflow
Task inbox and daily planner.
At $34/mo month-to-month, Akiflow sits on the pricier end for a personal productivity/calendar tool, but the yearly price at $19/mo undercuts that significantly and pulls it into line with mid-tier planning apps. They're clearly betting on annual commitment to make the price palatable, using coupon codes like 1HOUR to nudge fence-sitters into locking in.
Plans: Pro Yearly $19/mo · Pro Monthly $34/mo
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Motion
AI calendar that plans your day.
At $19-29/seat/month, Motion sits mid-to-premium compared to bare-bones task managers like Todoist, but it's cheaper than full project-management-plus-AI suites like ClickUp's higher tiers. They're clearly chasing the individual/small-team productivity buyer who wants AI scheduling baked in, not enterprise PM buyers.
Plans: Pro AI $19/mo per seat · Business AI $29/mo per seat
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pdfFiller
Edit and sign PDFs online (airSlate).
This sits mid-to-premium for document/PDF tools — pricier than lightweight PDF editors but cheaper than full e-signature platforms like DocuSign. They're clearly chasing teams that want PDF editing and e-signing in one tool without paying enterprise e-sign prices.
Plans: Basic $20/mo · Plus $30/mo · Premium $40/mo
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Foxit
PDF editor and e-sign suite.
At $130-160/mo per seat, this lands on the pricier end for PDF tools, well above Adobe Acrobat's typical per-user pricing in many configurations. They're clearly not chasing budget buyers — the volume discount structure signals they want mid-size to large teams willing to commit annually.
Plans: PDF Editor $129/mo per seat · PDF Editor+ $159/mo per seat
Productivity Software Pricing FAQ
- How much does productivity software cost?
- Entry prices run from $4/mo (TickTick) to $129/mo (Foxit), with a median entry price of $9/mo across the 20 priced products we track.
- What is the cheapest productivity software?
- TickTick has the lowest entry price of the productivity software we track, at $4/mo. Obsidian ($5/mo) and Todoist ($5/mo) are next. TickTick and Obsidian are free to start on.
- Is there free productivity software?
- Yes — TickTick, Obsidian, Todoist and 10 more offer a free plan.
- How is productivity software usually priced?
- 7 of the 20 productivity tools we track use flat rate pricing, against 7 on per seat and 5 on hybrid.