Productivity Software Pricing (2026)
What 20 productivity tools actually charge, taken from their own pricing pages and re-checked as they change. Cheapest first.
Pricing verified Aug 10, 2026
Prices here change. You'll hear about it.
Outmano watches pricing, features, roadmaps and reviews across your market, then sends one weekly brief: what changed, and what it means for you.
Productivity pricing at a glance
| Product | Entry price | Plans | Free plan | Free trial |
|---|---|---|---|---|
| Obsidian | $5/mo | 4 | Yes | No |
| Todoist | $5/mo | 3 | Yes | No |
| Any.do | $5/mo | 1 | No | No |
| Craft | $8/mo | 4 | Yes | No |
| Evernote | $8/mo | 4 | Yes | Yes |
| Roam Research | $8/mo | 2 | No | Yes |
| iLovePDF | $9/mo | 3 | Yes | No |
| Capacities | $9/mo | 3 | Yes | Yes |
| Notion | $10/mo | 4 | Yes | Yes |
| Raycast | $10/mo | 6 | Yes | Yes |
| Reflect | $10/mo | 1 | No | Yes |
| Mem | $12/mo | 3 | Yes | Yes |
| Reclaim.ai | $12/mo | 4 | Yes | Yes |
| Smallpdf | $12/mo | 4 | Yes | Yes |
| Coda | $15/mo | 4 | Yes | No |
| Akiflow | $19/mo | 2 | No | Yes |
| Motion | $19/mo | 2 | No | Yes |
| pdfFiller | $20/mo | 3 | No | Yes |
| Foxit | $129/mo | 2 | No | Yes |
| TickTick | Custom | 1 | Yes | Yes |
Every productivity tool we track, cheapest first
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Obsidian
Private notes on local Markdown.
Against Notion, Roam, or Craft, Obsidian is the budget option by a wide margin — the core product costs nothing, and even fully loaded with Sync and Publish you're at $15/mo. They're winning privacy-conscious, local-first power users and note-taking nerds who resent subscription lock-in, not teams looking for an all-in-one collaborative workspace.
Plans: Sync $5/mo · Publish $10/mo · Catalyst Contact Sales · Commercial Contact Sales
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Todoist
Task manager and to-do list.
At $5-8/seat, Todoist sits cheap relative to full-blown project management tools like Asana or Monday, but pricier than pure task-list apps — it's positioning itself as the serious personal productivity tool that also scales lightly into small-team use. They're chasing power users and small teams who'd otherwise churn to Asana once they need more structure, without paying enterprise PM prices.
Plans: Beginner $0/mo per seat · Pro $5/mo per seat · Business $8/mo per seat
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Any.do
To-do lists, reminders, and planning.
At $2.99/mo annually, Any.do is undercutting Todoist and TickTick on price while targeting the same personal productivity crowd. They're positioning as the accessible premium option — not the power-user tool, but not a budget afterthought either.
Plans: Premium $5/mo
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Craft
Beautiful docs and notes.
At $8-15/mo for individual and family tiers, Craft sits comfortably mid-market — pricier than bare-bones note apps but cheaper than the Notion/Confluence-style all-in-one workspace platforms. The 40% summer discount on Plus and Family suggests they're leaning hard into winning over price-sensitive switchers right now rather than competing purely on features.
Plans: Free $0/mo · Plus $8/mo · Family $15/mo · Team $50/mo
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Evernote
Note-taking and organization.
Evernote sits mid-to-premium against Notion, OneNote, and Google Keep — it's pricier than free alternatives baked into productivity suites, but it's trying to win back users nostalgic for its note-taking heritage rather than compete purely on cost. The lack of visible monthly pricing (annual-only display) suggests they're steering people toward annual commitment rather than competing on flexibility.
Plans: Free $0/mo · Starter $8/mo · Advanced $20/mo · Enterprise Contact Sales
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Roam Research
Networked thought for researchers.
At $15/month, Roam sits at the premium end compared to Notion or Obsidian, which offer free tiers and cheaper paid plans with more polish and team features. They're clearly not chasing price-sensitive teams — they're banking on a cult following of PKM (personal knowledge management) power users who'll pay a premium for the bidirectional-linking workflow they can't easily replicate elsewhere.
Plans: Believer $8/mo · Pro $15/mo
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iLovePDF
Online PDF tools for everyone.
At $5/month annually, they're firmly in the budget-friendly tier of the PDF tools market — undercutting Adobe Acrobat significantly and competing directly with Smallpdf and PDF24 for price-sensitive SMBs and freelancers. They're not chasing enterprise; they're winning on accessibility and simplicity.
Plans: Basic $0/mo per seat · Premium $9/mo per seat · Business Contact Sales
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Capacities
Object-based note-taking studio.
At under $13/month even on the top tier, Capacities is priced well below Notion or Coda for anyone comparing PKM tools, positioning itself as the budget-friendly option for individuals rather than a tool chasing enterprise budgets. They're clearly going after solo knowledge workers and note-taking nerds, not teams with procurement departments.
Plans: Capacities Basic $0/mo · Capacities Pro $9/mo · Capacities Believer $12/mo
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Notion
All-in-one workspace for notes, docs, and projects.
Notion sits mid-pack against tools like Confluence or ClickUp — not the cheapest workspace tool, but far from Airtable or Asana's premium tiers. They're winning teams who want one tool to replace docs, wikis, and lightweight project tracking rather than competing purely on price.
Plans: Free $0/mo per seat · Plus* $10/mo per seat · Business $20/mo per seat · Enterprise* Contact Sales
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Raycast
Extendable launcher for makers.
At $10-$20/mo for individuals, Raycast is undercutting Alfred (one-time ~$35) on AI features while staying well below enterprise productivity tools like Notion AI or Superhuman. They're clearly targeting developer-heavy teams who'd otherwise stitch together Spotlight, a snippet tool, and a ChatGPT wrapper.
Plans: Raycast $0/mo per seat · Raycast Pro $10/mo per seat · Teams Pro $15/mo per seat · Pro + Advanced AI $20/mo per seat · Teams + Advanced AI $25/mo per seat · Raycast for Enterprise Contact Sales
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Reflect
Fast networked note-taking.
At $10/month with no free plan, Reflect sits mid-pack for a personal knowledge/note-taking tool — pricier than free-forever apps like Obsidian's core experience, but cheaper than team-oriented workspace tools like Notion once you add seats. They're clearly courting individual power users, not team buyers, given there's no per-seat structure at all.
Plans: Reflect $10/mo
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Mem
AI notes that organize themselves.
Against Notion AI or Obsidian plus plugins, Mem's $12 tier is competitively priced for AI-native note-taking. But that $99 Proactive tier is a bold premium play with no real peer at that price point in the personal notes space — they're betting a niche of power users will pay Superhuman-level money for a smarter memory.
Plans: Mem $0/mo · Mem Pro $12/mo · Mem Proactive $99/mo
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Reclaim.ai
AI scheduling for busy calendars.
They're undercutting Clockwise and sitting well below Motion's $34/mo price point, positioning as the accessible AI scheduling layer for teams that can't justify premium spend. The target is mid-market teams and productivity-obsessed individuals who want automation without enterprise pricing.
Plans: Lite $0/mo per seat · Starter $12/mo per seat · Business $18/mo per seat · Enterprise $22/mo per seat
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Smallpdf
Every PDF tool you need.
At $15/mo for Pro, Smallpdf sits in the mid-market range — cheaper than Adobe Acrobat ($23+/mo) but not a budget race-to-the-bottom play. They're clearly targeting SMBs and individual professionals who find Adobe overkill, and the Sign.com bundle strengthens the value case without raising the headline price.
Plans: Free $0/mo per seat · Team $12/mo per seat · Pro $15/mo per seat · Business Contact Sales
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Coda
Docs that bring together words, data, and teams.
Coda sits in the middle of the pack — pricier than bare-bones doc tools but cheaper than full-blown work management platforms once you factor in the free Editors and Viewers. They're clearly going after teams who'd otherwise overpay per-seat on tools like Notion or Asana, betting that the 'only Doc Makers pay' model wins deals with larger, viewer-heavy teams.
Plans: Free $0/mo per seat · Pro $15/mo per seat · Business $40/mo per seat · Enterprise Contact Sales
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Akiflow
Task inbox and daily planner.
At $19/mo annually, they're priced above prosumer tools like Todoist or TickTick but well below full-suite platforms like Motion ($34/mo) or Notion with add-ons. They're clearly targeting the serious individual contributor — someone who's already paying for productivity tools and wants something more intentional than a generic task manager.
Plans: Pro Yearly $19/mo · Pro Monthly $34/mo
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Motion
AI calendar that plans your day.
At $19-29/seat, they're mid-market — not trying to undercut Notion or Todoist on price, but not playing in Asana/Monday territory either. They're going after knowledge workers and operators who'll pay a premium specifically for AI-driven time management, a niche they've largely defined themselves.
Plans: Pro AI $19/mo per seat · Business AI $29/mo per seat
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pdfFiller
Edit and sign PDFs online (airSlate).
This sits mid-to-premium for document/PDF tools — pricier than lightweight PDF editors but cheaper than full e-signature platforms like DocuSign. They're clearly chasing teams that want PDF editing and e-signing in one tool without paying enterprise e-sign prices.
Plans: Basic $20/mo · Plus $30/mo · Premium $40/mo
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Foxit
PDF editor and e-sign suite.
At $130-160/mo per seat, this lands on the pricier end for PDF tools, well above Adobe Acrobat's typical per-user pricing in many configurations. They're clearly not chasing budget buyers — the volume discount structure signals they want mid-size to large teams willing to commit annually.
Plans: PDF Editor $129/mo per seat · PDF Editor+ $159/mo per seat
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TickTick
To-do list and calendar in one.
At ~$3/mo, they're undercutting Todoist (starts ~$4/mo) and well below Things 3's one-time $49.99 iOS price — firmly in the 'affordable personal productivity' lane. They're going after the price-sensitive individual user who wants more than a free app but won't pay Notion or Asana prices.
Plans: Premium Contact Sales
Productivity Software Pricing FAQ
- How much does productivity software cost?
- Entry prices run from $5/mo (Obsidian) to $129/mo (Foxit), with a median entry price of $10/mo across the 19 priced products we track.
- What is the cheapest productivity software?
- Obsidian has the lowest entry price of the productivity software we track, at $5/mo. Todoist ($5/mo) and Any.do ($5/mo) are next. Obsidian and Todoist are free to start on.
- Is there free productivity software?
- Yes — Obsidian, Todoist, Craft and 10 more offer a free plan.
- How is productivity software usually priced?
- 9 of the 20 productivity tools we track use per seat pricing, against 9 on flat rate and 2 on hybrid.