Resource Guru Pricing (2026)
Straight per-seat pricing, $5-$12 per person per month depending on tier, but there's a catch — you're also paying extra for 'other resources' like equipment or rooms you're scheduling, not just people. So the real cost scales with how much stuff you're managing, not just headcount.
- Grasshopper
- $5/mo per seat
- Blackbelt Popular
- $8/mo per seat
- Master
- $12/mo per seat
- Enterprise
- Contact Sales
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Grasshopper
- Unlimited projects
- Unlimited clients
- Personalized dashboards
- Custom filters
- Calendar sync
Blackbelt
Popular- Timesheets
- Customizable reports
- Project dates & milestones
- Project rates & budgets
- Custom fields
Master
- Approval Workflow
- SSO (Single Sign-On)
- Unlimited activity history & custom fields
- Phone support
Enterprise
- Dedicated Customer Success Manager
- Setup, rollout & training
- Priority support
- Enterprise API
- Manual payment options
- SLAs & custom contracts
Does Resource Guru have a free plan?
No. There's no free-forever plan. There is a free trial, with no credit card required, and paid plans start at $5/mo.
Want free? Asana, Basecamp, and ClickUp have free plans: see all Resource Guru alternatives →
AI Pricing Analysis
Pricing Model
Straight per-seat pricing, $5-$12 per person per month depending on tier, but there's a catch — you're also paying extra for 'other resources' like equipment or rooms you're scheduling, not just people. So the real cost scales with how much stuff you're managing, not just headcount.
Tier Strategy
Grasshopper is the bare-bones scheduling tool for small teams who just need to book people and resources without frills. Blackbelt adds enough reporting and permissions muscle for growing teams juggling more complexity, and Master is built for orgs that need approval workflows and deeper control — the jump usually happens when a team needs more oversight than a shared calendar mentality allows.
Competitive Positioning
Resource Guru sits in the affordable-to-mid range for resource scheduling tools, undercutting bigger project management suites that bundle scheduling as an afterthought. They're going after teams who specifically need dedicated resource management — not full PM software — and want something cheaper than enterprise-grade tools like Float or Kantata.
Growth Lever
The paywall gates approval workflows, custom fields, and reporting depth as you move up tiers, but the sneakier growth lever is the 'additional resources' charge — the more equipment, rooms, or non-human assets you schedule, the more you pay regardless of seat count. That dual-axis pricing (people + resources) means expansion isn't just about adding users, it's about how much you're actually running through the tool.
Resource Guru Pricing FAQ
- How much does Resource Guru cost?
- Paid plans start at $5/mo, going up to $12/mo for larger teams. There's also an Enterprise tier with custom pricing.
- Is there a free plan?
- No free plan. But there is a free trial, so you can test it out before paying.
- Can I try it before paying?
- Yes — there's a free trial. You don't need a credit card to start.
- How does the pricing work?
- Straight per-seat pricing, $5-$12 per person per month depending on tier, but there's a catch — you're also paying extra for 'other resources' like equipment or rooms you're scheduling, not just people. So the real cost scales with how much stuff you're managing, not just headcount.
- Is there a discount for annual billing?
- Yes — you save up to 17% if you pay annually instead of month-to-month. They also mention: "Get 2 months free with annual billing."
- Which plan makes sense for me?
- Grasshopper is the bare-bones scheduling tool for small teams who just need to book people and resources without frills. Blackbelt adds enough reporting and permissions muscle for growing teams juggling more complexity, and Master is built for orgs that need approval workflows and deeper control — the jump usually happens when a team needs more oversight than a shared calendar mentality allows.
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Comparing Resource Guru to something specific? Try Resource Guru vs Asana, Resource Guru vs Basecamp, or Resource Guru vs ClickUp. Or see the best Resource Guru alternatives, ranked.
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