Resource Guru Pricing (2026)

Pure per-seat billing, but with a twist — non-human resources (equipment, rooms, vehicles) are metered separately on top of headcount, making the true cost higher than the headline rate suggests. You're paying for scheduling capacity across both people and assets, which is a more honest value metric for resource management tools.

From $5/mo 4 plans per-seat Free trial
Grasshopper
$5/mo per seat
Blackbelt Popular
$8/mo per seat
Master
$12/mo per seat
Enterprise
Contact Sales
Verified Jul 25, 2026 Official pricing page
Screenshot of Resource Guru's pricing page showing its plans and prices
Their pricing page, captured Jul 25, 2026

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Grasshopper

$5/mo per seat $4/mo per seat annual
  • Unlimited projects
  • Unlimited clients
  • Personalized dashboards
  • Custom filters
  • Calendar sync

Blackbelt

Popular
$8/mo per seat
  • Timesheets
  • Customizable reports
  • Project dates & milestones
  • Project rates & budgets
  • Custom fields

Master

$12/mo per seat
  • Approval Workflow
  • SSO (Single Sign-On)
  • Unlimited activity history & custom fields
  • Phone support

Enterprise

Contact Sales
  • Dedicated Customer Success Manager
  • Setup, rollout & training
  • Priority support
  • Enterprise API
  • Manual payment options
  • SLAs & custom contracts

AI Pricing Analysis

Pricing Model

Pure per-seat billing, but with a twist — non-human resources (equipment, rooms, vehicles) are metered separately on top of headcount, making the true cost higher than the headline rate suggests. You're paying for scheduling capacity across both people and assets, which is a more honest value metric for resource management tools.

Tier Strategy

Grasshopper at $5 is clearly a small-team entry point, while Blackbelt at $8 likely unlocks reporting or integrations that growing ops teams need. The jump to Master at $12 is probably triggered by advanced forecasting or utilization features — the kind of stuff a 20+ person agency needs to stop flying blind.

Competitive Positioning

At $5–$12/seat, Resource Guru sits in the mid-market sweet spot — cheaper than Smartsheet or Kantata but more serious than a spreadsheet or basic calendar tool. They're going after agencies, consultancies, and project-heavy teams who need real resource planning without enterprise-level complexity or price tags.

Growth Lever

Seat count is the primary expansion driver, and the placeholder pricing is a clever wedge — teams that track tentative hires or unnamed roles get charged at the per-person rate, so headcount growth hits the bill fast. Non-human resource billing adds a second expansion axis that compounds costs as operations scale.

Resource Guru Pricing FAQ

How much does Resource Guru cost?
Paid plans start at $5/mo, going up to $12/mo for larger teams. There's also an Enterprise tier with custom pricing.
Is there a free plan?
No free plan. But there is a free trial, so you can test it out before paying.
Can I try it before paying?
Yes — there's a free trial. You don't need a credit card to start.
How does the pricing work?
Pure per-seat billing, but with a twist — non-human resources (equipment, rooms, vehicles) are metered separately on top of headcount, making the true cost higher than the headline rate suggests. You're paying for scheduling capacity across both people and assets, which is a more honest value metric for resource management tools.
Is there a discount for annual billing?
Yes — you save up to 17% if you pay annually instead of month-to-month. They also mention: "2 months free with annual billing."
Which plan makes sense for me?
Grasshopper at $5 is clearly a small-team entry point, while Blackbelt at $8 likely unlocks reporting or integrations that growing ops teams need. The jump to Master at $12 is probably triggered by advanced forecasting or utilization features — the kind of stuff a 20+ person agency needs to stop flying blind.

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Comparing Resource Guru to something specific? Try Resource Guru vs Asana, Resource Guru vs Basecamp, or Resource Guru vs ClickUp.

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